XTRF – Our translation management system

The efficient solution for your translation management

The advantages of a translation management system

Our translation management system (TMS), supplied by one of the leading providers in the translation industry, can help us handle your projects faster and more efficiently. And the benefits to you are huge! By automating the translation management system, we can implement your projects more quickly, giving us more time to invest in related topics such as terminology management. Another big advantage for you is your very own client portal: managing your translations has never been so easy!

The key advantages of your client portal

The web-based portal speeds up the processing aspect, so you don’t have to spend your time endlessly sending and receiving emails. A simple click here or there allows you to keep track of all your requests, as well as any ongoing and completed projects.

Smart display

Our client portal is based on the XTRF translation management system. Its smart and intuitive handling means that you can speed up and streamline your translation management process.


The dashboard helps you keep up to speed! Here you will find everything you need to know about projects past or present, as well as any quotes currently open or closed. You can also keep abreast of your colleagues’ projects.


Just a few clicks is all it takes to request a quote or launch a new project. The status of your quotes and projects is presented clearly and concisely too.


See how your projects are progressing and follow developments in your latest quote. You can also retrieve invoices and reports via the client portal.

Data exchange

Our client portal enables you to exchange source and target texts without any problem – no matter how large the data volume. Troublesome data transfer issues are therefore a thing of the past.


As a translation agency, your security is at the top of our agenda. Please be assured that your information, data and texts are all handled in the strictest confidence.

Functions of the client portal

Request a quote

As our client, you can request a quote directly through the client portal. Simply upload the source file, outline the key information, and it’s all systems go.

Create a project

It takes virtually no time at all to create a project, so soon there’ll be nothing standing in the way of a professional translation. No time-consuming back-and-forth of emails!

Data management

In addition to creating new projects, you can also manage your stored data and keep track of current and past projects. It’s easy to view quotes and download the relevant documents.

Global access

As this is a web-based portal, there is no need to install it. It can be accessed securely from anywhere in the world.

Have we sparked your interest? Then please ask us to set you up with some log-in details for our client portal!

You’ll be able to enjoy all the benefits of our integrated translation process immediately.

Ruby’s tip
Customer advisor

FAQs about translation management system

Not at all. Please feel free to continue sending us your projects and enquiries via email if you wish. That said, we do believe that the client portal is a useful tool for efficient project management. If you would like to arrange an appointment with us to show you how it all works, please don’t hesitate to ask. We welcome any questions about our translation management system at any time!

  • Concise overview
  • Intuitive handling
  • Rapid quote requests and project creation
  • Keep track of progress
  • Your data stored centrally
  • Easy to download the relevant documents
  • Access to invoices and reports
  • Secure access from anywhere

Yes, you can upload the files to be translated when creating a request or a project. It doesn’t matter how big the file is, or what format it’s in.